What is Kiroku?
How Kiroku works, how it helps, and what makes it different from other note-taking and documentation tools.
Good clinical documentation is at the heart of safe, high-quality patient care. Recording the reason for a visit, clinical findings, treatment discussions, and care plans is not just a professional obligation, it's your main protection if you ever face a complaint or regulatory review.
But writing up notes takes time, and that time adds up. On average, dentists spend around 25% of their working day on clinical notes. That's time that could go towards seeing more patients, providing more focused care, or simply finishing work on time.
Kiroku is a dental note-taking and documentation platform that runs in your browser. It's designed to help you create thorough, well-structured clinical notes in a fraction of the time, so you can get back to doing what you trained for.
Who created Kiroku?
Kiroku was founded in 2017 by Hannah, a dentist, and Jay, a machine-learning engineer. It came from a shared frustration: too much time spent writing notes, not enough time spent with patients. That experience shapes everything we build.
Who is Kiroku for?
Kiroku is built for dental professionals. Whether you're a dentist working in a busy practice or a smaller clinic, Kiroku fits around your workflow.
It's also designed to be picked up quickly. The interface is straightforward enough that anyone in your practice can use it, even if they've never logged in before.
If you work outside of dentistry and want to give Kiroku a try, you're welcome to. Our voice features are primarily designed for English-speaking dental professionals, but our clickable workflows can be adapted to other settings.
We suggest that dentists, hygienists and therapists have their own accounts. Dental nurses or assistants may want to use the account of the clinician they are assisting, rather than having their own account.
How does Kiroku help?
Save time
Kiroku users create clinical notes in around a third of the time it would take to type them freehand. You can record information by clicking through structured workflows or using voice capture to document what's been discussed, all without breaking your focus mid-appointment.
Because notes can be completed quickly, many Kiroku users finish their documentation before the next patient comes in.
Create better notes and letters
Kiroku helps you capture the right level of detail in an organised, readable format. Whether you're referring back to your own notes or reviewing a colleague's, you'll always know what was discussed, examined, and decided.
Once your note is complete, you can generate a referral letter or patient correspondence in just a few clicks. Simply pick the letter template you need and Kiroku will create it for you, saving you the time of writing it separately. You can then download it or send it directly to your patient (including collecting electronic signatures).
Our templates are tailored to dental workflows and are fully customisable. Our team is on hand to help you convert your existing templates or build new ones from scratch.
Protect yourself
Thorough, contemporaneous records are your best defence should you ever face a complaint or a fitness to practise hearing. Kiroku makes it easier to meet your record-keeping obligations consistently, not just when you have time.
Improve patient care
You can use Kiroku to send patients a summary of their appointment, including advice given and any next steps. That way, they have a written record to refer back to, and you have confirmation that information was shared.
Many users also set up their templates with built-in clinical protocols, so it's easier to follow the right steps every time.
Reduce burnout
High admin loads are one of the leading causes of burnout in clinical roles. Kiroku won't solve everything, but it will give you back a meaningful chunk of your day. Less time on notes means more time for patients, for yourself, and for the work that actually matters to you.
Works alongside your existing software
Kiroku runs in your browser, so it sits alongside any clinical software or practice management system you already use.
If your practice management system is cloud-based, you can use the Kiroku Chrome extension to open it in the same tab. And because it's browser-based, you can access it from anywhere with an internet connection.
Used by individuals as well as entire teams
Kiroku can be used by individual clinicians as well as by the whole practice. Each clinician has their own account and their own templates, allowing customisation based on scope of practice and preference while creating consistency.
Is Kiroku safe to use?
Yes. Kiroku was built specifically for dentistry, so security and compliance are central to how the platform works, not an afterthought.
All data is end-to-end encrypted, never shared without your consent, and never used to train third-party AI models. When you use voice notes, the audio is transcribed and then immediately deleted. Only the written transcript is stored.
Kiroku holds a comprehensive set of certifications, including GDPR, Cyber Essentials, NHS DSP Toolkit, NHS DTAC, NHS DCB0129, HIPAA, and Class I Medical Device registration with the MHRA. It can be used confidently in NHS and private settings alike. For full details, visit our Trust Centre.